๐ŸŽฏ Mastering Tally Prime: The Ultimate Voucher Entry Guide 2025 for Indian Businesses

Accounting in Tally Prime accounting in tally, contra entry in tally, entries in tally, GST vouchers in tally, how to do entries in tally, how to pass entry in tally, sales entry in tally, Tally accounting tips, tally automation, tally entries, tally prime guide, tally voucher shortcut keys, tally voucher types, voucher entries in tally
voucher entries in tally

Voucher entries in TallyPrime are the foundation of accounting records. From recording sales and purchases to tracking payments, receipts, and adjustments โ€” voucher types help maintain books accurately and efficiently. This guide covers everything a beginner to intermediate user needs to know about manual and automated voucher entries in Tally, along with shortcuts, best practices, and advanced journal usage.


โœ… What Are Vouchers in Tally?

In TallyPrime, a voucher is a digital document that records a financial transaction. Each voucher type corresponds to a specific transaction โ€” such as Sales, Purchases, Receipts, Payments, Journal, Contra, etc.

Tally provides both default voucher types and custom vouchers (via voucher classes). Each entry made via a voucher automatically updates the ledgers and financial reports.


๐Ÿ“Œ Basic Requirements to Start Voucher Entries

Before you begin recording vouchers, ensure the following:

  • โœ… A company is created and active
  • โœ… Chart of accounts (ledgers, groups) is properly set up
  • โœ… GST, TDS, or payroll features (if applicable) are enabled
  • โœ… Inventory masters are created (for stock-linked transactions)
  • โœ… Tally is licensed and activated

๐Ÿงพ List of Voucher Types in TallyPrime

Voucher TypeShortcut KeyUse Case
PaymentF5Recording outgoing payments
ReceiptF6Money received entries
JournalF7Adjustments, provisions, depreciation
SalesF8Invoicing, B2B/B2C sales
PurchaseF9Purchase of goods/services
ContraF4Bank to cash, cash to bank
Credit NoteCtrl + F8Sales return or reversal
Debit NoteCtrl + F9Purchase return or reversal
Reversing JournalCtrl + F10Temporary entries auto-reversed
Memo VoucherCtrl + F10Provisional entries
Optional VoucherCtrl + L (within voucher)For estimation only

โœ๏ธ How to Enter Vouchers Manually

Manual entry is the most common method, used for typical day-to-day transactions.

Steps to Enter a Voucher in Tally:

  1. Go to: Gateway of Tally โ†’ Vouchers
  2. Select Voucher Type: Press the respective shortcut key (e.g., F5 for Payment)
  3. Enter the details:
    • Date (Use F2 to change)
    • Ledger selection
    • Amounts, narration
    • Applicable taxes
  4. Press Ctrl + A to save

๐Ÿ” Shortcut Tip: Use Alt + 2 in Daybook to duplicate a voucher quickly.


โš™๏ธ Auto-Creation of Vouchers via Sales/Purchase Module

You can automate voucher entries by enabling features like:

  • Inventory Purchase & Sales: Automatically generates purchase/sales entries
  • POS Entry: For retail billing
  • Receipt/Payment from Invoices: Auto-creates receipt/payment when invoice is created and linked with settlement

๐Ÿ“ค Sales Voucher Entry (GST-Compliant)

  1. Enable GST (if not enabled already)
  2. Create/Select the customer ledger
  3. Add items from inventory
  4. Assign correct GST rate or tax ledger
  5. Review tax amount calculation
  6. Save and print invoice

๐Ÿ’ก Tally auto-calculates GST based on item and party location setup.


๐Ÿ“ฅ Purchase Voucher Entry

  1. Select Purchase Voucher from Vouchers menu
  2. Enter supplier ledger
  3. Add stock items or expense ledgers
  4. Allocate input GST properly
  5. Save transaction

๐Ÿ“Ž Tip: You can also attach digital copies of purchase invoices to the voucher.


๐Ÿ” Contra Voucher Entry

Use Contra to record fund transfers between:

  • Cash to bank
  • Bank to cash
  • Bank to bank

๐ŸŽฏ These are non-GST transactions and often used for deposits, ATM withdrawals, etc.


๐Ÿ”„ Journal Vouchers & Adjustments

Journals are used for:

  • Year-end adjustments
  • Accrued expenses
  • Prepaid expenses
  • Provisions and corrections

Example:

Provision for Audit Fees Dr. xxxx
To Audit Fees Payable xxxx

๐Ÿง  Pro Tip: Journal vouchers should be supported by clear narrations for audit trails.


๐Ÿงฎ Advanced Entries: Debit/Credit Notes

Use CaseVoucher TypeExample
Sales ReturnCredit NoteCustomer returns goods
Purchase ReturnDebit NoteReturning to vendor
Expense OverbookedCredit NoteAdjustment entry
Price AdjustmentDebit NoteVendor invoice correction

These help maintain vendor/customer balances correctly in real time.


๐Ÿ“Š Distribution of Voucher Use in SMEs (Based on Practical Survey)

Voucher Usage by Indian SMEs (example-based)

Sales Vouchers โ€“ 30%
Purchase Vouchers โ€“ 25%
Payment Entries โ€“ 20%
Receipt Entries โ€“ 15%
Journal Entries โ€“ 7%
Contra โ€“ 3%

๐Ÿ–ฅ๏ธ Report Generation from Voucher Entries

Once vouchers are recorded, you can view them via:

  • Display More Reports โ†’ Day Book
  • Trial Balance โ†’ Drill down to ledger
  • Profit & Loss โ†’ Expense & Income Categories
  • GSTR Reports (For GST Entries)
  • TDS Reports (If TDS is applicable)

Use filters like date range, voucher type, or ledger name.


๐ŸŒ External Link

You can cross-check GST compliance voucher entries with GST Portal’s Invoice Guidelines.


โ“FAQs on Voucher Entries in Tally

  • What is a voucher in Tally?
    A voucher is a record of a financial transaction made in TallyPrime, updating the books of accounts.
  • How to enter a sales invoice in Tally with GST?
    Go to F8: Sales, add customer and item details, apply tax ledgers, and save.
  • Can I duplicate an existing voucher?
    Yes, go to Day Book โ†’ Select voucher โ†’ Press Alt + 2 to duplicate.
  • What is the difference between Contra and Journal vouchers?
    Contra involves cash/bank transactions; Journal is used for adjustments or non-cash transactions.
  • How do I track payment made to vendors?
    Use Payment Voucher (F5) and view in Outstanding Reports under Display More Reports.
  • Can optional vouchers affect books?
    No, optional vouchers are for estimation and donโ€™t impact books until regularized.
  • How do I print a voucher?
    After saving, press Alt + P to print immediately or go to Voucher Register.
  • Are GST tax ledgers auto-calculated?
    Yes, once setup is complete and GST enabled, Tally auto-calculates based on rules.
  • Can I import vouchers from Excel?
    Yes, via Import Data under Company Info or Gateway โ†’ Import.
  • What if a voucher entry is made incorrectly?
    You can alter via Day Book โ†’ Select Voucher โ†’ Press Enter โ†’ Edit & Save.

Media-

How to File your Income Tax Return (ITR) in 10 minutes | Easy Filing Process of self prepared ITR |

Leave a Reply

Scroll to Top