🚛 E-Invoice and E-Way Bill in TallyPrime: Proven 10-Step Guide for easy Compliance

Electronic invoicing (e-Invoice) and e-Way Bill generation have become mandatory compliance requirements under GST in India. TallyPrime simplifies both processes with integrated features, allowing businesses to generate IRNs (Invoice Reference Numbers) and e-Way Bills directly from Tally—saving time, reducing errors, and ensuring real-time GST compliance.

In this guide, you’ll learn how to enable, configure, and generate e-Invoices and e-Way Bills seamlessly within TallyPrime.

✅ Basic Requirements for e-Invoice and e-Way Bill in Tally

Before enabling e-invoicing or e-Way bill, ensure:

• TallyPrime is updated to latest version (with e-Invoice module support)
• GSTIN is valid and e-Invoice-enabled on https://einvoice.gst.gov.in
• User has API access credentials (Client ID & Secret) from IRP or GSP
• Internet connectivity for API-based validation
• Digital Signature (if applicable)
• Valid login credentials for e-Way Bill Portal
• Email ID & Phone number linked with GSTIN

⚡ Quick Shortcuts

🛠️ How to Enable e-Invoice in TallyPrime

1. Press F11 → F3 (Statutory & Taxation)
2. Set “Enable Goods and Services Tax (GST)” → Yes
3. Enable “e-Invoicing applicable” → Yes
4. Enter:
   • Applicable date
   • IRN generation mode (Online/Offline)
   • Client ID & Secret (from IRP portal)
   • Default e-Invoice Template
5. Save with Ctrl + A

🔗 Enable both e-Invoice and GST features together from the same settings panel for efficiency.

🧾 Creating a GST-Compliant Invoice with e-Invoice

📌 Step-by-Step Entry

1. Go to F8 (Sales Voucher)
2. Select customer with GSTIN
3. Add stock items and services with correct HSN/SAC
4. Verify auto-tax split: CGST+SGST or IGST
5. Confirm invoice preview
6. Press Alt + E to upload to IRP
7. IRN and QR Code will be fetched automatically
8. Invoice will be updated with:
   • IRN Number
   • QR Code
   • Acknowledgment Number
   • Invoice Reference Timestamp

📤 IRN Generation Flow

🔍 Tracking e-Invoice Status

Navigate to:

Display → Statutory Reports → e-Invoice

Here, you can:

• View IRN-wise invoice list
• Check upload errors
• Cancel an IRN
• Regenerate rejected IRNs

🚚 e-Way Bill Configuration in TallyPrime

Enable Settings

1. Go to F11 → F3 → GST Features
2. Enable “e-Way Bill applicable” → Yes
3. Enter threshold value (e.g., ₹50,000)
4. Select document types for auto-generation
5. Add Transporter Name, GSTIN, Vehicle No.

🧾 e-Way Bill Generation from Invoice

1. Create Sales Invoice as usual
2. Enter:
   • Distance (in KM)
   • Vehicle Type
   • Vehicle Number
   • Transporter details
3. Press Alt + W to generate e-Way Bill
4. Tally will:
   • Connect to EWB system
   • Validate data
   • Fetch EWB number and date
5. Print final invoice with EWB details

📊 Comparison Table: e-Invoice vs e-Way Bill

🧮 GST Turnover Threshold Chart for Applicability

e-Invoice Threshold             e-Way Bill Threshold
---------------------------------------------------------
Turnover > ₹5 Crores            Invoice Value > ₹50,000
Mandatory IRN & QR Code        Mandatory EWB Number

📈 Compliance Benefits

• ✅ Real-time invoice tracking by GST authorities
• ✅ Reduced data mismatch
• ✅ Faster ITC processing
• ✅ Less manual uploading
• ✅ Seamless reconciliation with GSTR-1
• ✅ Valid proof of transaction (digitally signed)

🔐 Can Data Entry Operators Bypass e-Invoice?

No. Once enabled:

• Every qualifying invoice prompts for IRN upload
• IRN, QR, and Ack. number are fetched from IRP only
• Without IRN, invoice is non-compliant and cannot be printed
• Tally also blocks invoice alteration once IRN is generated

💡 Pro Tips

• Always validate HSN/SAC codes before invoice
• Use offline JSON upload if net is unstable
• Auto-send email copy after IRN generation
• Enable auto-print with QR and IRN

❓ Frequently Asked Questions (FAQs)

• What is the difference between e-Invoice and e-Way Bill?
  e-Invoice verifies invoice details with GST IRP; e-Way Bill tracks goods movement.
• Can I generate both IRN and EWB from Tally?
  Yes, Tally allows real-time generation for both from the same voucher.
• Is e-Invoicing mandatory for all businesses?
  Only for businesses with turnover above ₹5 Cr (may lower in future).
• What happens if I don’t generate IRN for a B2B invoice?
  Such invoice becomes invalid for GST claims and may attract penalties.
• How does Tally fetch QR code on invoice?
  Once IRN is generated, IRP sends QR and acknowledgment to Tally.
• Can we cancel e-Invoice in Tally?
  Yes, cancellation can be done within 24 hours from Tally dashboard.
• Do I need a GSP to generate IRNs in Tally?
  No. Tally provides direct API-based integration with IRP.
• Can I regenerate an IRN in case of error?
  No. You need to cancel the incorrect IRN and reissue a new one.
• Is e-Invoice applicable to exports?
  Yes, exports require IRN and are treated similar to B2B invoices.
• Can invoice printing be blocked before IRN generation?
  Yes, Tally blocks invoice printing unless IRN is available.

Media-